I had the pleasure of working on a SWOT analysis with my office recently and found it to be one of the most helpful internal processes that we have engaged with since I've worked there. What helped our office tremendously was that we filled out the analysis anonymously, which allowed everyone to share real weaknesses and threats that existed at that time. Our office is very willing to share accomplishments and celebrate achievements, but it is much more difficult for us to discuss the negative things that bring us down. Once we all filled out the analysis, we were able to sit down and discuss the real issues facing our team. Through that process, we gained a lot of good insight in to the challenges that face us, and came up with a plan for how to combat them.
I think SWOT analyses can be very helpful for an office, especially one looking to implement a major change, such as a program review or a strategic planning session. It allows your team to celebrate the positive aspects of your team which helps maintain focus, while also allowing them to take a hard look at the negative aspects. From there, it opens up doors to either remove unnecessary tasks or programs, or refocus the efforts of the team to maximize their strengths.
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